Aid Effectiveness Secretariat (AES)

In September 2009, an aid effectiveness planning retreat was held jointly with Development Partners (DPs) and representatives of the government of Kenya (GoK) across several ministries, in which it was decided that HAC would be rebranded as the Aid Effectiveness Group (AEG) and the HAC Secretariat would become the Aid Effectiveness Support Team (AEST), later, renamed the Aid Effectiveness Secretariat (AES).  The motivation behind this is to signal renewed partnership between DPs and GoK, based on mutual accountability and frank honest interaction, to make aid work better in Kenya.   The Secretariat is mandated to support the Government of Kenya (GoK) and Development Partners equally in meeting Paris and Accra commitments. This will also link to the restructuring of External Resources Department(ERD) around sectors, and capacity strengthening of ERD.

Scope of Work

The main responsibility of the AES is to support the AEG in its work.  To this end the Secretariat will

  • Develop, update, and coordinate implementation of the annual AEG work program.
  • Coordinate overall GOK/DP response to OECD/DAC Monitoring surveys for Paris Declaration.  Coordinate review of performance on Paris surveys and set targets through remainder of Kenya Joint Assistance Strategy (KJAS) period. 
  • Coordinate development of “Mutual Accountability” through a performance assessment framework agreed between both development partners and government and reviewed annually.  Flag up to Kenya External Resources Policy (KERP) drafting team that review of annual PAF should be included in the forthcoming KERP, if recommendation is adopted in the AEG. 
  • Coordinate annual updating of key elements of the KJAS and development of a plan for implementation of the KJAS with roles and responsible parties clearly delineated, and monitor performance.  Track how partners use/incorporate the KJAS in their country strategies.
  • Communication and outreach regarding updated elements of KJAS, aid effectiveness activities and tools developed for stakeholders in Kenya. 
  • Coordinate preparation of the Development Partnership Forum and follow up on action points on aid effectiveness and sector issues generated through the Forum.
  • Set and implement standards of good practice across all DP lead sector working groups, including the standardization of terms of reference, codes of conduct/partnership principles, joint financial arrangements, leadership models, sector engagement and funding matrices, reporting on sector issues and performance, and other relevant sector good practice that may arise.  Coordinate sector work towards MTP and Vision 2030 priorities by serving as a liaison between GOK and DP lead sector working groups on this topic.  Assist sector working groups in raising key issues to the DPF through semi-annually sector issues papers.  Organize a calendar of symposia, workshops and information sharing forums of relevance to the sector working groups.  Consult and appraise sector working group leads about relevant key issues generated in the AEG and, likewise, raise keys issues in the AEG generated by the sector working groups.
  • Coordinate preparation of the donor inputs on the Vision 2030 and subsequent Medium Term Plans and reporting, and other key government documents.
  • Provide a data sheet before each meeting with absorption/disbursement levels across the sectors for discussion as a standing item on the AEG monthly meeting agenda.
  • Prepare minutes of AEG meetings, send out meeting agendas, and provide other administrative and support functions for AEG in line with the terms of reference for AEG (see above). 
  • Monitor and report on progress of the sector working groups in implementing the AEG agenda. Formalize relationship and reporting between sector working groups and AES for standardization of practices, greater accountability, deeper engagement, and better performance towards Paris targets.
  • Maintain and improve the aid effectiveness website as a resource for development partners and other stakeholders in Kenya. Maintain a calendar of key events and meeting involving DPs, posted on website. Serve as a repository for key documents of harmonization, alignment, and coordination and development issues, both on the website and in a physical aid effectiveness library housed in ERD.
  • Provide support to the government of Kenya, particularly External Resources Department of the Ministry of Finance for mutually agreed tasks. In addition to Ministry of Finance, work with government entities across all key development ministries relevant to promoting the AEG objectives, through advocacy and regular consultation. 
  • Coordinate and support the activities of the Government Coordination Group (GCG)


The AES will be headed by a senior officer from within government and supported by two economists and a team assistant.  Short term consultants will be brought on as needed.  The AES is funded by contributions from AEG members.  It is housed in the Ministry of Finance.  It reports directly to the Co-chairs of AEG.

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